NB: This is a completely new feature
for Cashier 10 - the 2010 version of C-Law 2000 series
C-Law has a code maintenance screen which allows you to add to
or alter the internal codes
used by your data - these are Work Category Codes, Fee Earner
Indemnity Insurance codes, and Work Sources. In the case of
codes or fee earner codes which are only up to three characters long
you can also add up to 40 characters of explanatory text (which appears
in screen listings but not printouts) to assist in
explaining the meaning of the three letter codes.
Moreover you can alter the order in which the codes appear in
screen listings. This enables you to put the most frequently used codes
at the top of the listings so they can be quickly and easily selected.
This also helps to avoid using inappropriate codes inadvertently.
You can get access to the code maintenance screen from the Cashier
Settings menu - choose "Code Maintenance" - as shown below
When you click on this menu item you get a screen (which is shown
below) but without any codes showing and with the combo box at the top
left completely blank.
The first thing you do is to click the down arrow on the combo box and
select the codes you wish to work with.
In the example illustration shown below the list of Work Category codes
has been selected
You will note that the three letter work category
codes appear in the list along with additional 'help' text.
This help text is user editable and can be added or edited for any of
the three letter codes in C-Law. To add or edit the help text
first thing is to highlight the item in the list by left clicking the
mouse on it. Then right click the mouse and a text box will appear in
which you can type to add or edit text. When happy press the
Enter key or to abort the action press the Esc key.
When you exit from the Code Mantenance screen (or select a different
list of codes) any changes you have made will be saved and applied to
the listings on the C-Law screens.
If you want to alter the order of the codes in the list you need to
highlight the code you wish to move by left clicking on it. Then click
the UP or DOWN buttons to move it in the list. You can do this to all
the codes in the list so you eventually end up with the codes in the
order you desire.
This screen shows the standard indemnity fund codes (for insurance
assessment purposes) with the order amended to put residential
conveyancing (a high risk category) at the top of the list
When you exit from the Code Maintenance Screen (or select a different
code list) you will be asked if you wish to save the changes.
If you want to add a new code then you can click the Add Code button
and a text window will appear in which you can type the new code. Press
the Enter key and the code will be added.
Note that a code cannot be added it is duplicates an existing code or
if in the case of fee earner codes you have reached the maximum number
of fee earners you are permitted by your licence, or in other cases 39.
If you wish to edit a code you can click the Edit Code button and you
will be able to alter the code - as long as you don't duplicate another
this will be substituted.
If you have made changes or added codes you will be asked if you want
to save your changes when you exit from the Maintenance screen or
select another code listing.
If you use C-Law for legal aid work you can define which Work
Categories you want the legal aid screens to appear on. The listing of
category codes has additional check boxes against each item (see the
category code listing illustrated above) and you
boxes by clicking on them to define them as legal aid work