C-Law Inspector manual

Index to Page Contents

Data folder setup

Main Screen settings and use

Finding a matter

The details screen

Inspecting accounting entries

Essential entry display screen setup procedure

Setting background tints for the forms


C-law Inspector is an add on that allows client ledger data stored on a networked drive to be viewed on any networked computer with access to the networked drive.

It does not interfere with the main C-Law data. Nothing can be changed or added when using Inspector. It is a passive viewer.

C-Law Inspector is pretty self explanatory in use, once the initial deta path has been set up. The information on this page may nevertheless be helpful as a guide to what can be set and what must be set.

Data Folder Setting 

When you first install C-Law Inspector you will need to "point it" at the place on the network where the C-Law data is stored. Until you have done this you cannot view anything or use the software. You may see a screen message like this. 


The path shown is the 'default' setting and you need to change this to the pat that you data is on your network.

You click "Yes" at the screen message to do this..

This will show you the data setup screen. You will see a button labelled "Browse"  You need to click this for the Windows file selection screen to be activated. The illustration below is taken from one of our machines and will be different on yours but it shows the principle involved.

You use the arrow at the end of the Look In text box at the top of the Windows browse screen to drop down and you will usually select "My Network Places" since you will not usually have C-Law data available locally (as is the case in the illustration above).

If you are not sure where to go look on your network you can usually discover where the data is stored by looking at the Data Path setting in the File Menu in the main C-Law software. Just occasionally this may not show the setting you need if the true network drive where the data is stored has been "mapped" ie given a local drive letter. In this event you may need to ask the office IT expert to assist you to find the data.

Do not change the text in the box labelled "File Name". This should remain as "Allfiles"

You need to navigate the tree of folders using the drop down listing until you have the C-Law data files displayed - rather as shown in the main window in the illustration above.

Then click the "Open" button. The "path" will be shown in the C-Law Data Path form and you then click OK. C-Law will ask you if it is OK to save the path. Click OK to save.

Then the main screen should appear if you have set the data folder correctly.

Main Screen 

The main screen appears as in this illustration

This screen contains a central listing of names and matters. The listing contents can be adjusted by clicking the "Display" menu (as shown above) and selecting one of the four possible alternatives.

The "Last bill date" option with display the listing with a column shoing when the last bill was sent which you may find useful on occasions.

The other settings you may find useful are to set up the screen to list just one fee earner's matters and/or just one work category.

You will see on the main screen two text boxes to the right of "Fee Earner" and "Category". These text boxes have a button to the right of them with a "V" symbol.  You can click on the V symbol to display a listing of fee earners or work categories. You can click on an item in the listing to select it and the list will regenerate to show selected matters as defined by the current setting of the Fee Earner and Category boxes.

Note that with data created by C-Law 2010 and onwards you will have wider lists that may show more details of what the three letter codes mean - if these details have been set up in the main C-Law software.

Finding a matter 

You can of course scroll up and down through the list looking for the matter you want according to the client name.

To go more quickly to the appropriate place in the list click on one of the Alphabet buttons to the top left of the listing then scroll from there.

To be more precise and to see a "shortlist" enter the name of the client (or the start of the name) in the "What to search for" field and press Enter (or click OK) and the list will display the client names that match what you have entered (if any).  If there is only one name in the list that matches your entry you will go straight to the details screen for that client matter.

You can also enter the account number in the "What to search for" box if you know it.

NB:  If the list should go blank make sure that the "What to search for" box is empty and press the Enter key or click OK. This should re-instate a list to the screen.  

The Reset button will reset the category and fee earner selections to "ALL"  and set the search type back to "Name" and create a basic listing. It does not reset the display type.

Searching by matter content 

You can look for any matter you wish by matter content (as long as it is within the displayed listing). Click the "Search" menu and select "Matter" and  enter what you want to search for and click OK.

You can also search for matters by other criteria - see the search menu for the list

The details screen 

You select a matter for viewing more details by highlighting it and double clicking on it or clicking the OK button (or pressing Enter), or by selecting it as above as the only matter. The screen that appears will be similar to this

Note that if you are using data created by C-Law 2010 the Category and Fee Earner boxes will be wider and can display all the details set up on the main software
This details screen is (as will be seen above) pretty self explanatory. However there is one aspect not shown above to note. If the matter has been associated with others the box that says "no associated accounts" above will show how many matters are associated and global balances. Also if there are time records for the matter the time box will show basic details. These two aspects are illustrated in the partial screen shot below. This was taken when displaying a matter which was associated with other matters and which had time records:

In this case you can step between the associated matters by clicking the <<< or >>> buttons.  If time recording is present you can click the Inspect button in the Time Recording box to look at the full details.

Inspecting accounting entries 

If accounting entries are present the "Inspect Accounting Entries" button will be activated and you can click this button to see a screen showing all the entries. An illustration of a dummy account is shown below.

Settings needed 

This screen has settings which you will probably need to set up to achieve a display that works well on your computer screen and which suits your eyesight. It is important to set this screen up as it may not always appear satisfactorily first time. Computer displays can nowadays often be wide screen types and quite large so it may be best to set up a window to show the entries rather than these being full screen. Or you may prefer full screen. In any event the font size and/or background tint may need to be set up to suit your wishes. 

This involves a bit of work at the initial stage but the good news is that once set up it does not have to be done again unless you change your display screen or preferences.

Please do not just accept what appears and take the time to set up the entries display. Having a useful and easy to read display will repay the small amount of time you spend in doing this. 

The first thing to note is that at the bottom left of the screen there are six buttons. Also a horizontal scroll bar. The latter is for when you use an  non widescreen display or set up the display so that it doesn't show the full width of the three columns - you can move the screen sideways to see them with this scroll bar.

The buttons give you the option to view all three columns - office client and deposit. Or you can view them individually. The "Combined" button allows you to see the effect of all three columns condensed into one.

The "Display" menu item at the top also allows you to set one of these four possible displays.

At the top of the screen there are a variety of drop down menus.

The File menu has a "print" option that allows you to print the entries to any printer that you are able to select from your computer.

The Character menu allows you select the Font size in which the entries are displayed and whether in bold or normal typeface (weight).

In this illustration  a font size of 10 has been selected. The smaller the font size the more will fit on your screen. Too small and it is difficult to read and causes eye strain. Too big can mean you see less and for example can't see all the columns.

Experiment with Font Size and Weight to achieve a display you find acceptable.

The  Display Menu - has been described above.

The Colour menu allows you to set whether the text of the entries is coloured or not and/or to set the background colour.

White is a desirable colour for clarity but if you are using coloured entries the yellow of costs entries will be difficult to see. So grey is probably a better choice than white with colour coded entries.

If your computer permits you can set up a User defined custom background colour.  If you click on the User Defined option you will see colour selection bars


You can move the three sliders to achieve almost any background tint you wish. If you have enabled coloured entries it is suggested that you display entries for a matter that has all types of entry. Then you can judge whether the background colour 'works' with all colours of entries anmd and you find it acceptable. If OK click the OK button. If not happy then click Quit. (You can return to change this at any time - as with all other settings)

Finally the "Show" menu item allows you to select whether when first displaying matters with lots of entries the initial screen shows the last ones or the first ones. The last ones is probably the more normal and useful setting.

To save the settings use the "Save Settings" option on the file menu. However you will be asked whether you want to save any changes to font or colour when you exit the display screen.

Window or Full Screen.  One VERY IMPORTANT setting is not on any of the menus. It is to choose whether to have the display screen taking up the full screen or to have it in a window.  With modern large or wide screens a window view may be preferable.

This mode is selected by using the windows control buttons at the top right.     The X is used to exit the screen. The middle button will vary according to whether the window is currently being displayed in windowed mode (it will then appear as in the above image) or is currently full screen - when you will see

The point is that clicking the middle button toggles between windowed or full screen modes.  If in windowed mode the size of the screen can be adjusted to whatever size you reasonably want by "dragging" the edges (to drag put the mouse pointer on the edge and hold down the left button and move the mouse then release the left button when happy with the size). You can adjust height and/or width if the display is in window mode.

When you exit the screen the settings of the window (or full screen) are saved and will be used thereafter until you alter them.

To exit click Quit (bottom left) or the "X" (top right). There is also a "Quit" option on the File menu.

Setting a background tint for the Inspector screens 

As long as you have a modern computer display you can set an almost infinite variety of pastel shades for the background of the main screen or the matter details screen. The slider bars described above for the Entry Display can be used.

To select these for the main screen select Background Colour on the File Menu.

For the matter details screen the princiople is the same. Select Background tint setup on the File Menu.

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