C-Law 2011 - features              



C-Law 2000 series software is over ten years old! 

C-Law software is being continously improved and updated.   The 2010 version was however rather special - as befitted the tenth anniversary of our 2000 series. 

As from 2010 there is an option to use a new data structure which allows client account payments and receipts of up to one million pounds. Previous C-law data can be converted automatically and the software has been designed to work with older C-Law data as well as the new version of the data. So viewing or restoring from previous backups is not a problem. Users will however need to upgrade all their C-Law software eg: where they have a secondary workstation, as the converse is not true - old software cannot use the new 2010 version of the data without serious errors occurring.

For those who use C-law Inspector or Executive it will be absolutely necessary to upgrade this software (on each workstation it is installed on) for use in conjunction with C-Law 2010 type data. The upgraded software works fine with either the 2010 or the older pre-2010 data.

Upgrades of Inspector and/or Executive are free to those entitled to free upgrades (see above). For others the cost of Inspector upgrades are £60.00 plus VAT. Executive upgrades are £120.00 plus VAT.

Users entitled to upgrades can have a CD sent to them on application. And newer versions of C-Law can also be updated over the internet with the use of a password we will supply to users who are entitled to the new version. 

Users who require upgrades to Inspector or Executive software will need to request installation CD's to be sent to them. We recommend un-installing the old Inspector and re-installing it using the new installation CD.

The new feature list of C-Law 2011 includes:-

Larger client ledger entry limits

Client ledger debits and credits can be accepted and displayed up to £99,999,999.99 per entry ie: a lot of figures - and money!

Commas in values make for easier entering and recognition of large values

Commas can be typed when entering large values. This aids entering large amounts accurately. Commas are included in many screen displays of debits and credit amounts, (regardless of whether they have been entered). The same applies to many printouts. This permits of quicker and more accurate recognition of the value of debit and credit amounts.  On screen balances also appear with commas if appropriate.

Category and Fee Earner Code descriptions

C-Law has always used three character category and fee eaner codes. At the request of several of our users, the selection lists that appear on screen now include up to 40 characters of users own 'help' text to explain and amplify the meaning of the codes. By way of example: ABW can now display in the listing as  "Advice by way of representation". GMR can appear as "Mr Geoffrey Rossetti".etc etc... This new feature should make it easier to select the correct three letter category and fee earner codes and to decipher their meanings (especially for staff new to C-Law). This in turn should make C-Law faster to use and more accurate. 

User adjustment of order of code listings

The order in which the work categories, fee earners, indemnity codes and sources appear in the screen 'selection' listings has previously been unalterable. With C-Law 2010 the order that the codes appear in the listings can be simply and quickly adjusted whenever required.  ie: the most frequently codes can be put first.

This (in conjunction with the help text feature described above) should make setting up new matters quicker and easier and help to avoid entering up incorrect codes. This will incidentally in its turn help to make analysis and reports more accurate and effective.

Maintenance of codes

A new easy to use 'code maintenance screen' has been provided in place of the previous one. This screen permits codes to be added or changed and for them to be moved up or down in the list.  It also allows up to 40 characters of extra text to be appended to each of the three character work category and fee earner codes.

Transfers back from the archive ledger to the current ledger

This facility has been on several users 'wish lists' 

Individual matters which have been transferred to the archive ledger have previously been there for keeps and could not be made current again.  Now, as long as the entries have not been removed, an archived matter can be transferred back to the current ledger. eg: when unexpectedly a previous archived file has to be re-opened. Thereafter the matter can be used as a current matter and further entries can be made on it.

Entry wizards assist with composing less usual entries

Entry wizards now include VAT and BILLS as well as VAT and TRANSFERS and are designed to assist in easy compilation of the less usual types of entry.

An improved reconciliation system

This includes the following features:

(a)   Entry of the Bank Balance 'up front' when reconciling and a new 'discrepancy' field
(b)   Reconciliation statement prints can be saved for later recall and re-printing
(c)   Warnings given at log on of client bank sheet reconciliations not done at due time.
(d)   Sheets not required to take part in the reconciliation system can be disabled
(e)   Easy adjustment of the period for entries marked as reconciled to be removed

Work trends and analyses can be viewed in coloured pie charts and graphs

A graphic chart system was gradually introduced during 2009. This permits the production of on screen coloured graphs depicting past work (bills delivered) and new work (new matters) and thus can give indications of past performance and help to predict likely future trends. If desired these graphs or charts can have separate traces or bars or pie charts to analyse work category codes and fee earner matters. In the 2010 version the analysis also includes indemnity codes and/or work sources.  

The internal report files are now serviced and adjusted if necessary during data checks to ensure that C-law produces as accurate a report as possible.

Graphic pie chart of Indemnity Codes for insurance purposes

The written indemnity code analysis of percentages of bills delivered each year in the various indemnity code types for professional insurance is still available, but C-Law 2010 can optionally produce a coloured and annotated pie chart with coloured slices for each code. This shows the overall position instantly and graphically. And expected shortly in September 2011 is a module to enable the exacting analyses requirement for conveyancing, company, and PI work to be complied with.

Input VAT prompting on Client ledger

It is sometimes necessary to enter input and output VAT on disbursements (eg: when the client is VAT registered). Previously this required manual entries. C-Law now includes an optional input VAT prompt for disbursements and automatically generates and prompts the suggested entries needed.

Barring/Permitting of Bank Sheets

Users sometimes desire to designate bank sheets for use with certain matters only or to stop individual matters having access to certain sheets.  An  effective and easy to use barring system is incorporated in C-Law 2010 to allow this to be achieved.

Drop down lists of frequently used entry details

C-Law users can create their own dropdown lists. These appear and are instantly selectable from, in the drop down details field when making ledger entries. They are specific to the journal code in use so as to be really useful. There are also separate lists for nominal ledger entries.

This feature should for example speed the making of frequently made OT transfers - to take but one example - eg: the nominal account name can be stored ready for instant selection. 

The dropdown lists can be edited and the order of the items edited to suit user's wishes eg: with the most frequently used items first in the list.

VAT rate appearing in VAT entries

The standard VAT rate applied to each entry appears in all VAT entries prompted within C-Law as from our autumn 2008 version. This is now checked for validity ie: if the gross amount entered does not match the VAT amount at the stated rate then a warning is issued.

Licence updating by telephone or Email

For those who have a licence which needs to be updated (eg: removal of date limitation or increasing fee earner numbers or changing the firm name) this can be done in our 2010 version by communicating an internally generated alpha numeric code to C-Law Systems and then on receipt of a return alpha numeric code from C-Law Systems entering this into the software. Communication of the code can be by post telephone fax or email and can therefore on occasions be virtually instant. This avoids having to wait for and install a new licence file, as previously.

The Main Screens can have user defined background tints

The main screen has always been a light grey colour. This is becoming old fashioned.  As from 2010 the background colour of the main screen can (assuming modern hardware is in use) be changed to whatever pleasing pastel colour a user desires  This can readily be done from an option on the File Menu that invokes a control we have specially designed with sliders for experimenting with and adjusting the background tint .

This setting also applies to the background tint for the 'Matter Details' and the 'Client Ledger entry' screens which can each have their own separate background tints set up. 

Non changing static bank sheets can now be reconciled

For some reason C-Law has in rthe past only allowed reconciliations to be done on active bank sheets. Static sheets with a lonstanding balance present could not be. This was clearly unsatisfactory and the system has been changed so that ALL bank sheets can now be reconciled regardless of whether entries have been made on them.

Click this link for tips on using C-Law more effectively on modern wide high resolution screens

The above is just a selection of the improvements which have recently been made to C-law software

C-Law Inspector 2010

C-Law Inspector has been updated for 2010. Inspector has the ability to read either the new or old type of C-Law data and if using the new data can display any help text annotated to category and fee earner codes alongside the codes on the screen displays.

It now displays the matter's indemnity insurance code and source (if allocated) in the details screens.   It also displays the status of the matter - ie: whether current or closed and if the latter on what date it was closed.

It has a new "reset" button to allow the screen listing of matters to be reset to the default.

It now displays commas in amounts.

The background tint of the various display forms can be adjusted by the user whenever required.

The on screen text help system has been updated to reflect changes to the software.

A brief web page type manual is now available for Inspector 2010 on this site - click this link Inspector Manual

C-Law Executive

C-Law Executive has also been updated to a new version for 2010 so as to have the ability to read or to write to either the new or the old type of C-Law data

C-Law Solicitors Systems  Tacketwood Cottage  Kingsbridge  Devon TQ7 3AY

Tel : 01548 857775  Fax  0871 4335927  Email  c-law@btconnect.com